Administrative Officer II (Examinations & Assessment)
Support the Examinations Office in coordinating university ceremonies, PhD submissions, and exam processes at Maynooth University.
Best for:Best for organised professionals with administrative experience, strong process management skills, and a commitment to improving academic operations in a university setting.
Overview
This position at Maynooth University’s Examinations & Assessment Office requires a highly organised administrator to manage key academic operations. The role involves coordinating university conferring ceremonies, overseeing PhD submission processes, and developing new exam paper management systems. The successful candidate will also distribute annual prizes and certificates to graduates while collaborating with the team to enhance student and staff experiences. The position demands strong communication skills, process development expertise, and the ability to work under tight deadlines in a fast-paced environment.
What you'll do
- Coordinate and organise university conferring ceremonies for graduates
- Supervise the PhD submission process and ensure compliance with academic regulations
- Develop and implement a new exam paper management system to streamline workflows
- Distribute annual prizes and certificates to all graduates in a timely manner
- Collaborate with the Examinations & Assessment team to enhance student and staff experiences
- Lead process improvements in a deadline-driven office environment
- Support the delivery of key assessment-related services to students and staff
- Manage detailed administrative processes with logical organisation and efficiency
Requirements
Language: English; proficiency required for daily work interactions
Instruction: English
- Proven experience in administrative support within a university or academic setting
- Strong organisational and time-management skills to handle multiple deadlines
- Ability to develop and manage detailed administrative processes
- Excellent communication skills for collaborating with staff and students
- Experience with process improvement and workflow optimisation
- Familiarity with academic regulations and procedures
- No formal eligibility restrictions beyond general university employment criteria
- Must be able to work full-time in Ireland
Funding & terms
How to apply
Deadline: 2026-10-25T23:30:00 (Europe/Dublin)
Applicants must submit their application through the official university portal before the deadline. Ensure all required documents are uploaded by the specified time to avoid automatic cancellation. Late applications will not be accepted.
- CV or resume
- Cover letter explaining motivation and fit for the role
- Proof of relevant experience or qualifications (if applicable)
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